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Facilities Services Assistant IV



Facilities Services Assistant IV
Los Angeles, California
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Let’s figure out what’s next together. 
If you ask us, this job looks great. Kelly® Professional & Industrial is looking for a Facilities Services Associate IV for a top insurance company in Los Angeles, CA! 

Pay Range: $20-21/hr
Hours: Monday-Friday 8:00 am to 5:00 pm
Location: Onsite – Los Angeles, CA


  • Serve as a key resource for internal and external clients in the office
  • Pantry and print area stocking and maintenance
  • Assisting in office workstation moves
  • Providing backup reception support
  • Ensuring conference/meeting rooms are set up, audio-visual equipment functioning and catering needs for meetings are met
  • Collection and delivery of mail and newspaper, office supplies
  • Responding to facilities-related issues (e.g. lighting, HVAC, furniture repairs, etc.)
  • Monitor the local Facilities Services mailbox and respond promptly to inquires as directed by the Facilities Services Manager
  • Help to maintain the overall cleanliness and order/organization of the office space
  • Ensure office equipment is properly maintained
  • Work with building management, office management, Corporate Real Estate and outside vendors to arrange for repairs and maintenance relative to office furnishings, fixtures, equipment, space, and services
  • Support maintenance of local asset inventory listings
  • Support maintenance of up-to-date floor plans
  • Assist with the coordination of workstation moves and other space adjustments to meet business needs
  • Ensure conference rooms and meeting rooms are stocked with equipment and/or refreshments daily, as required
  • Organize catered meals and provision of special equipment
  • Perform daily maintenance and inventory of basic meeting room equipment such as speaker phones, tables and chairs, projector screens, lighting and heating/air conditioning
  • Proactively ensure that excellent housekeeping standards are maintained in conference/meeting rooms
  • Communicate and liaise regularly with associates booking conference rooms to verify requirements and expedite changes

Required Skills:

  • High School diploma, certificate, or official equivalent
  • 2+ years’ experience in a professional office environment providing general office support
  • Excellent document management skills (word, excel, paperwork)
  • Advance knowledge of Microsoft Office suite and Outlook
  • Relevant experience in printing and production
  • Exceptional customer service skills
  • Strong interpersonal skills, and the ability to deal professionally with clients, vendors and associates on the phone and in person
  • Professional demeanor and appearance
  • Ability to adapt to different people, situations and changing priorities with grace and flexibility as well as demonstrating an appropriate sense of urgency
  • Reliable and punctual
  • Strong organizational skills, with demonstrated ability to multi-task and prioritize effectively
  • A strong focus on detail and accuracy of work
  • Strong time management skills
  • Ability to communicate openly and effectively both verbally and in writing in business standard English and in local language as appropriate
  • Knowledge of AV equipment and limited technology in a meeting environment
  • Some lifting may be required
  • May require additional time commitment outside of normal business hours

What happens next?  

Once you apply, you’ll proceed to next steps if your skills and experience look like a good fit. But don’t worry—even if this position doesn’t work out, you’re still in our network. That means all our recruiters will have access to your profile, expanding your opportunities even more.
Helping you discover what’s next in your career is what we’re all about, so let’s get to work. 


Apply Now