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Office Administrator

Full Time,Temp to Hire

Beacon Hill Staffing Group

Office Administrator
Boston, Massachusetts
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Job Id: A1315985EM_1673447085
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Our client, an investment firm located in Boston, MA, is in search of an Office Administrator to join their team! This person will go into office Monday through Friday from 8:30am to 5:30pm, and pay is $25 an hour. This is a fantastic role for an administrative professional who is excited to work with an incredible team in a startup office. As an Office Administrator, you will help keep the physical office organized: office supplies, closets, kitchen area, plants, filing systems, etc. You’ll also be answering phones, greeting guests, assisting with calendar management, reconciling expense reports, etc.. Candidates with a background in administration who have positivity and a good attitude are encouraged to apply!

Responsibilities may include:
* Acting as a support for investment team
* Managing calendar(s) including scheduling internal and external appointments, confirming meetings, coordinating with other assistants
* Provides administrative support such as answering phones, sorting and distributing mail and acting as a gatekeeper
* Booking conference rooms for internal and external meetings; meeting and greeting guests, registering guests in the visitor’s system
* Ordering food as needed for internal meetings and office
* Completion of detailed corporate expenses including tracking receipts and reimbursements
* Coordinating travel arrangements including flights, visas/passports, cars, hotels, and other reservations
* Maintains inventory of office supplies and equipment, including cleaning, maintenance, repairs, and ordering as needed.
* Coordinate and drive various culture initiatives

Qualifications:
* 1+ years of administrative assistant experience supporting a team of 3 or more
* Thrives in a high-pressure environment
* Strong communication skills
* Highly organized with strong attention to detail
* Ability to multi-task and prioritize competing tasks and deadlines
* Perform duties with the highest level of confidentiality and integrity
* Experience with coordinating travel arrangements
* An autonomous worker with strong follow-through skills
* Ability to build relationships with key players and management
* Creative thinker
* Extensive familiarity with Microsoft Suite

A1315985EM_1673447085

Apply Now

Apply Now