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Executive Assistant

Full Time,Temp to Hire

Beacon Hill Staffing Group

Executive Assistant
Waltham, Massachusetts
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Job Id: A1319417AA_1673442365
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Our client, a higher education institute in Waltham, is seeking an Executive Assistant to support one of the VPs of the University. This position engages in a large variety of daily tasks and must be nimble, apply good judgement and discretion, be able to prioritize workload, and pivot intuitively when asked to address urgent or emerging requests. This role 35 hours a week, Monday – Friday 9am to 5pm is paying $26.20/hour. They are looking to have this person start immediately.

Primary responsibilities include: managing and facilitating complex and demanding schedules and meeting planning for the VP and other senior managers, with a commitment to ensuring that time is reserved for “high value” tasks and conversations; planning, facilitating, and coordinating highly visible events and meetings for the VP and the supported IA senior managers and key alumni leaders; writing, drafting and editing correspondence, communications, reports and presentations, including those that require data analysis, financial calculations and related statistics; responding to requests from the Office of the President with appropriate urgency and accuracy; accessing, organizing and distributing information.

Needed skills

  • Minimum 5 years of total related work experience
  • Exhibits excellent written and oral communications skills that promote academic and business professionalism and conveys information clearly and concisely. Strong writing, proof-reading and editing skills are required.
  • Proficiency in Microsoft Office suite of programs, Gmail and Google docs, online calendars/email, portable devices, shared drives and the ability to learn and adapt to new software and systems .
  • Demonstrated proficiency and ability in Word, Excel, and PowerPoint preferred.
  • Must have comfort with and experience in data analysis and manipulation, specifically working with financial information and descriptive statistics.
  • Superior interpersonal skills with proven ability to successfully interact with varied constituencies, including those of considerable academic, community, social and business status.
  • Must be a detail-oriented, self-starter with an ability to work independently. Ability to work under pressure, triage and set priorities, manage multiple projects, adapt well to change, and meet deadlines in a fast-paced environment.


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