Beacon Hill Staffing Group
Executive Assistant
Boston, Massachusetts
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Job Id: A1320671AN_1673635415
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Our client, an American healthcare company located in Boston, MA, is seeking a temporary Executive Assistant to join their team. This position is Monday-Friday with flexibility on core hours (7:45am- 4:15pm, 8:00am-4:30pm, or 8:30am-5:00pm) and pays $30 an hour.
Job Duties:
- Anticipating the needs of the senior Digital leader(s); managing fluid calendars, scheduling and coordinating group meetings, individual appointments, and travel.
- Creating expense reports and updating and validating organizational charts.
- Composing and editing correspondence, reports and other complex documents.
- Maintaining an organized office, ordering office supplies, and procure coffee/vending products. Assisting with planning and executing office meetings and events.
- Coordinating with building security and company security to ensure access to the Boston Digital Office.
- Partnering with Corporate IT as the on-site technical support contact; troubleshooting issues with printers and telepresence units.
- Working with Building & Corporate Facilities teams to support the designated office location; includes the coordination of services from other departments, within the facilities group or from approved 3rd party vendors.
- Managing logistics for Digital staff moves/reorganizations.
- Supporting colleagues with questions or concerns; acting as the Office and team SME.
- Undertaking special assignments and managing projects as assigned.
- Maintaining an accurate seating chart and assisting with colleague hoteling needs via Reservation Hub.
- Maintaining confidentiality and discretion at all times.
Qualifications:
Required Qualifications:
- 3+ years’ experience in similar role, working closely with senior executives.
- 3+ years’ experience in high-profile executive meeting management in a professional office environment.
- 3+ years’ experience and advanced level skill with Microsoft Office programs including Outlook, Excel, Word, PowerPoint, and SharePoint.
- Proven self-starter and problem-solver with a high attention to detail
Preferred Qualifications:
- Proven ability to work with a high degree of accuracy and attention to detail.
- Excellent oral, written and interpersonal communication skills.
- Ability to work with Technical support and Executive Support to diagnose and resolve IT issues (for individual needs as well as building support).
- Experience developing ways of accomplishing goals with little or no supervision, working autonomously to complete objectives and determine when escalation of an issue is necessary.
- Ability to manage multiple priorities simultaneously and experience coordinating and scheduling multiple events simultaneously.
- Proven time management skills such as prioritizing/organizing and tracking details and meeting deadlines of multiple projects with varying completion dates.
- Ability to multitask in a fast past environment.
- Familiarity with Visio, Egencia travel planning, and Concur expense reporting systems a plus.
A1320671AN_1673635415