Beacon Hill Staffing Group
Part Time Administrative Assistant
Boston, Massachusetts
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Job Id: A1321770JD_1674672824
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Our client, a nonprofit affordable housing company, is seeking a temporary Part Time Administrative Assistant to work for 4-5motnhs covering a maternity leave. This role is 20-30 hours per week, including 2-3 days in-person (Tuesday and Thursday and maybe another day for meetings etc). This role is 9 am to 5 pm and can pay $20-22/hour based on experience.
Responsibilities include but are not limited to:
- General management of office, including ordering and stocking supplies for both offices, office equipment maintenance and replacement, office signage updates, and checking on mail & packages;
- Keep track of administration expenses to ensure compliance with budget limit and identify cost saving measures;
- General operations and vendor management duties including coordinating and communicating with current vendors and/or new vendors to manage trash services, office maintenance needs (such as electricity, plumbing, and cleaning), internet services, IT services, and copier services;
- Work closely with our contracted technical support personnel to assure the operation of the computer network and internet;
- Support with notetaking and technical setup for monthly Board Meetings;
- Support with internal staff communications and needs;
- Support with Community Room reservation and application intake and scheduling;
- Coordination of front desk reception.
- Perform other duties as assigned.
Basic Qualifications
- Bachelor’s Degree and previous successful experience in administration preferred
- Proficient in MS Word, Excel, Outlook, and PowerPoint
Additional Qualifications and Skills
- Enthusiasm for ACDC’s mission and work
- Excellent verbal and written communication skills
- Ability to prioritize and manage multiple tasks
- Flexible attitude and ability to work under pressure
- Self-starter with excellent organizational skills, including strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow
- Ability to work independently and participate as a team player
- Acute attention to detail, and commitment to excellence and high standards
- Professional appearance and demeanor
- Bilingual in Cantonese, Mandarin and/or other Asian languages preferable
A1321770JD_1674672824