Beacon Hill Staffing Group
Executive Assistant
Chicago, Illinois
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Job Id: 1322223CHI_1674745426
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Our company, a financial institution, is looking for an Executive Assistant for around 5 months to join their team in the downtown Chicago area. In this position, you will be in charge of assisting 2 partners with travel, expense reports, invoices and other admin related jobs as well as supporting additional managers when needed. This position pays up to $35/hr.
About You:
- Bachelor’s degree required
- 7+ years of project management or office management
- Strong organization skills
- Strong verbal and written communications
- Ability to multitask and manage internal and external relationships
Responsibilities:
- Provide oversight of all third-party service providers across office operations to ensure providers are delivering satisfactory work
- Manage 12 complex calendars and resolve any issues that may come up
- Oversee the office & travel budgets as well as other expenses in order to track, analyze and report costs on a regular basis
- Project management investor communications and tax related projects
- Oversee internal portfolio management systems and processes
- Project manage deal sourcing and brand building
- Manage all weekly team meetings, bi-annual strategy sessions and organizing all team events
- Project manage all new firm-wide initiatives including but not limited to implementation of new technology systems and expansion to new geographies
1322223CHI_1674745426