Beacon Hill Staffing Group
Administrative Assistant
New York, New York
Apply Now
Job Id: A1318031NY-Perm_1674224267
Apply Now
Our client, an alternative investment management company, is seeking an Administrative Assistant to support one of their teams in Portfolio Ops. There are two roles open, one in Equity Healthcare and the other in Talent. Hours are 9am-5pm with availability to be on phone after hours for urgent matters. They are in 5 days a week.
Responsibilities:
- Manage heavy and complex calendars, scheduling meetings as necessary and prioritizing
- Coordinate domestic and international travel arrangements
- Process expense reports and reimbursements in a timely manner via Coupa, using proper coding
- Book conference rooms for internal and external meetings, meet and greet guests and register guests in the system
- Additional ad hoc operational projects as needed, including event planning and strategic operations
Qualifications:
- 5+ years of experience
- Must be proactive and able to juggle tasks
- Organized, highly efficient, and determined
- Extensive familiarity with Microsoft Suite
Compensation/Benefits:
- Up to $110K base plus bonus and paid overtime
- Employee contribution to medical plans
- 15 days of vacation, 7 sick days
- Fertility benefits, mental benefits
- $15 for lunch when in office
- 401K match up to $5K
A1318031NY-Perm_1674224267