Beacon Hill Staffing Group
University Reunion Assistant
Cambridge, Massachusetts
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Job Id: A1320453EM_1674661251
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Our client, a university located in Cambridge, MA, is seeking a temporary Tech Reunion Assistant to join their team on a temporary basis. This role will help with various administrative tasks to prepare for events being held on campus in the spring. It is Monday- Friday from 9am-5pm and pays $22 an hour.
Job Duties:
Pre-Reunion Prep:
-Stuff and send out confirmation mailing
-Stuff and file registration packets
-Prepare parking pass envelopes with dashboard card, access card
-Stuff name badges in holders, and holders in confirmation envelopes
-Other reunion preparation tasks as they arise
-Contact alumni regarding registration information
-Registration maintenance in Filemaker Event System.
-Provide customer service to alumni on phone, in person or by email regarding Tech Reunions.
-Register alumni over the phone for Tech Reunions.
-Prepare registration reports for staff and volunteers.
-Assist in the production and execution of registration confirmation materials
During Tech Reunions, staff Registration and Check-in:
-Assist in set up/breakdown of room
-Answer questions from alumni
-Provide assistance with onsite registration
-Other tasks as needed
Qualifications:
-Bachelor’s degree preferred.
-Experience in working in an office environment preferred.
-Must have excellent administrative skills and be detail-oriented with strong devotion to accuracy.
-Must be able to work with confidential information.
-Excellent interpersonal skills and verbal communication skills.
-Approach problems proactively with sense of urgency, creativity and resourcefulness.
-Must be flexible and able to work on several projects simultaneously.
-Must be able to work with frequent interruptions in a service-oriented environment.
-Ability to work well and calmly under pressure as part of a team.
-Proficiency in Microsoft Word and Excel a must. Prior event or volunteer experience a plus.
A1320453EM_1674661251