Beacon Hill Staffing Group
Administrative Associate III
Boston, Massachusetts
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Job Id: A1320934MW_1675404095
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Our client, a pediatric hospital located in Boston, MA, is in search of an experienced Administrative Associate III to join their team! This is a full time role and compensates $22-23 an hour depending on experience.
Job Responsibilities:
- Writing correspondence, maintaining files; answering phones and performing other admin tasks as assigned
- Coordinating PI’s calendar and travel arrangements
- Processing reimbursements for Investigator and other lab members
- Assisting with preparation and submission of research grants and manuscripts for publication
- Preparing recommendation letters and appointment paperwork
- Organizing and maintaining lab databases
- Creating schedule and arranging program based event – room scheduling, catering, relevant IT-related setups, campus-wide announcements and travel
- Assisting with HMS academic and BCH medical staff appointments
- Organizing annual scientific retreat off-site
- Draft and finalize agenda, coordinate registration, collect poster abstracts, organizing rooming list and meal plan with host location and acting as on-site contract for event. Managing budgetary constraints
- Updating internal and external PCMM websites; posting featured stories, announcements, events and updating contact information
- Assisting with special projects as needed
A1320934MW_1675404095